Bottled Water Companies must accept both checks and credit cards for payment. Collecting these payment manually, making collection calls, bank trips and manual payment posting often turns into a major headache.
“Customer billing can be one of the most time consuming, energy draining tasks a business has to perform. By using payment processing options built-in to WaterFlex we have been able to automate a time and labor intensive process. If you run WaterFlex you should be automating your payments as well.”
Fran Strait—SouthEast Texas Water Conditioning
Manual payment processing puts a strain on your office staff to manually handle each check/credit card payment. Staff must enter each customer’s check into the computer to credit their account, then endorse each check, then enter each check on a deposit slip, and finally take that deposit to the bank. Entering 50, 60 or more credit card numbers into a card terminal at month end creates keying errors and more importantly can put you in danger of failing to maintain PCI compliance. PCI compliance rules are in place for one reason: If a data breach is found to be your fault and there is a monetary loss (think stolen credit card numbers) your business is legally responsible for the $ losses. With Auto Debit the number is only entered once greatly reducing the chances for keying errors (and maintaining compliance).
Nevada Computer’s Auto Debit program is a simple cost effective tool to increase timely payments by automating recurring billing utilizing the Electronic ACH network and the proven WaterFlex software program. Money is automatically deducted from the customers’ checking, saving or credit card accounts. Recurring payments are easily scheduled and one time payments may be taken by phone or fax.
Utilities like the power company, telephone company and cable companies have known for years that having customers set for automatic payment is the most cost effective approach to accounts receivable management. It is used extensively by insurance companies, health clubs, and internet providers like AOL or MSN.
Nevada Computer’s Auto Debit gives you this same capability. You can automatically debit your customers checking , savings or credit card accounts. Advances in electronic processing via the web have enabled Nevada Computer to develop a secure automated system. Once you identify your auto debit customers within WaterFlex the software will automatically debit their bank accounts or credit card and then post verified payments to WaterFlex Accounts Receivable.
“Using WaterFlex allows our business to run more efficiently. Using the payment processing built in to WaterFlex provides us with an automated way to bill our customer base. We spend less time and money on the payment collection process. If your business is looking for ways to increase efficiency and reduce time and effort spent collecting payments you should take advantage of the WaterFlex auto bill option.”
Tony Mast—Culligan Ft Myers
Once you have Automated Auto Debit installed, you will have the ability to take an “E-check” by phone or fax. Using the Online Virtual Terminal you will be able to enter the bank routing and account number information from a customer’s check and process that check over the telephone. This is a great tool for collection calls or payment in advance customers. The Virtual Terminal handles both Credit Card and check transactions from a single platform. It is easy to use and will look familiar to anyone who has used PC credit card processing software in the past.
- Rental billing
- Recurring Services
- Multiple Billing cycles available
- Price Overrides
- Credit Alerts
- Individual customer pricing
- Meter Billing
- Bottle deposit balance tracking
- Multiple tax jurisdictions.
- Integrated Delinquent letters.
- Account Aging by Route and Truck.
- Balance Forward Billing
- Open Item Invoicing
- Postcard / Letter Statements.
- Annual /Semi-Annual Billing
- Stand-By Billing
Isn’t payment collection one of the biggest hassles we have? WaterFlex has built-in payment acceptance tools that can make this task a whole lot easier. Automatically bill your customer’s electronically from their checking or credit card account- Funds deposited right into your bank account. It makes our business life easier being able to rely on an automated cash flow. If you use WaterFlex why wouldn’t you automate your payment collection?
Rob Kitzman- Culligan Central Coast Water Conditioning Co. Inc
Words cannot express how grateful I am for your help today. This could have been a very nasty situation and you really stepped up to the plate to guide me through this. The customer is now aware of what happened and will be looking for the credits to come his way. He was very gracious about the whole thing. Thanks again. I am now deleting your cell phone number from my phone.
-Kathleen A Kerswig Office Manager DT Water Corporation
Call 888.729.4968 x88 or submit a contact form below.
For a LIMITED time-sign up by 4.15.2015 and receive:
· FREE set up
· Guaranteed savings over current credit card processing fees (for recurring payments-you can also receive a free new credit card terminal with guaranteed better retail rates)
· 1st month payment processing fees (up to $100 credit)
· FREE access (via website) to business building tools (marketing/sales techniques) you can use to double your profits in 12 months
ACH- .30 per transaction and $2.50 per return (eg NSF check, closed account)
Credit Cards-we will analyze statement and beat current rates
Monthly: Total for ACH account/credit card merchant account/gateway account = $29 (include 800# tech support)